How to Download PowerPoint 2016 for Your Presentations
PowerPoint is one of the most popular and powerful presentation software in the world. It allows you to create and deliver professional-looking slideshows with ease. Whether you need to present your ideas, projects, reports, or proposals, PowerPoint can help you make an impact.
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But how can you get PowerPoint 2016 for your device? And how can you use it to create stunning presentations? In this article, we will answer these questions and more. We will show you what PowerPoint 2016 is and why you need it, how to download it for free or with a subscription, how to install and activate it on your device, and how to use it to create amazing presentations.
What is PowerPoint 2016 and why do you need it?
PowerPoint 2016 is the latest version of PowerPoint that was released in September 2015 as part of the Office 2016 suite. It has many new features and improvements that make it easier and more fun to create and present your slideshows.
PowerPoint 2016 features and benefits
Some of the features and benefits of PowerPoint 2016 are:
Morph transition: This is a new transition effect that allows you to create smooth animations between slides. You can use it to show how objects change shape, size, position, or color.
Zoom: This is a new feature that lets you create interactive summaries of your presentation. You can use it to zoom in and out of different sections of your presentation and navigate between them.
Designer: This is a new feature that helps you design your slides automatically. It suggests layouts, colors, fonts, and images based on the content of your slides.
Icons: This is a new feature that lets you insert icons into your slides. Icons are vector graphics that can be resized and recolored without losing quality. You can choose from hundreds of icons in different categories.
Ink Equation: This is a new feature that lets you write math equations with a pen or your finger on a touch screen. PowerPoint will convert your handwriting into text that you can edit and format.
Smart Lookup: This is a new feature that lets you search the web for information related to the words or phrases in your slides. You can use it to find definitions, synonyms, images, facts, and more.
Tell Me: This is a new feature that lets you find commands and features in PowerPoint quickly. You can type what you want to do in the Tell Me box and get suggestions for actions.
Six new chart types: These are new chart types that you can use to visualize your data in different ways. They are Treemap, Sunburst, Waterfall, Histogram, Pareto, and Box and Whisker.
PowerPoint 2016 system requirements and compatibility
To run PowerPoint 2016 on your device, you need to meet the following system requirements:
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Operating system: Windows 10, Windows 8.1, Windows 8, Windows 7 Service Pack 1, Windows Server 2016, Windows Server 2012 R2, Windows Server 2012, or Windows Server 2008 R2.
Processor: 1 gigahertz (GHz) or faster x86-bit or x64-bit processor with SSE2 instruction set.
Memory: 2 GB RAM (64-bit), 1 GB RAM (32-bit).
Hard disk: 3.0 GB of available disk space.
Display: 1024 x 768 screen resolution.
Graphics: Graphics hardware acceleration requires a DirectX 10 graphics card.
Internet connection: Required for some features and online services.
PowerPoint 2016 is compatible with the following file formats:
PPTX: This is the default file format for PowerPoint 2016. It is a XML-based format that can store text, images, audio, video, charts, animations, transitions, and more.
PPT: This is the file format for PowerPoint 97-2003. It is a binary format that can store text, images, audio, video, charts, animations, transitions, and more.
PPTM: This is the file format for PowerPoint presentations that contain macros. Macros are code snippets that can automate tasks and add functionality to your presentation.
PPSX: This is the file format for PowerPoint slide shows. Slide shows are presentations that run automatically and do not allow editing.
PPS: This is the file format for PowerPoint 97-2003 slide shows.
PPSM: This is the file format for PowerPoint slide shows that contain macros.
POTX: This is the file format for PowerPoint templates. Templates are files that contain predefined layouts, colors, fonts, and content that you can use to create new presentations.
POT: This is the file format for PowerPoint 97-2003 templates.
POTM: This is the file format for PowerPoint templates that contain macros.
PDF: This is the file format for Portable Document Format. PDF files can be viewed and printed on any device with a PDF reader. They preserve the formatting and appearance of your presentation, but do not allow editing.
How to get PowerPoint 2016 for free or with a subscription
If you want to download PowerPoint 2016 for your device, you have several options. You can get it for free or with a subscription from different sources. Here are some of the ways you can get PowerPoint 2016:
Download PowerPoint 2016 from Microsoft website
You can download PowerPoint 2016 for free from the Microsoft website as a trial version. The trial version gives you access to all the features and functions of PowerPoint 2016 for a limited time. You can use it for 30 days without paying anything. However, after the trial period expires, you will need to buy a license or a subscription to continue using it.
To download PowerPoint 2016 from the Microsoft website, follow these steps:
Go to .
Select your language and click on Download.
Select the version (32-bit or 64-bit) that matches your device and click on Next.
You will be asked to sign in with your Microsoft account or create one if you don't have one.
You will be given a product key that you will need to activate your trial version. Copy and save it somewhere safe.
You will also be given a link to download the setup file. Click on it and save it on your device.
Download PowerPoint 2016 from Microsoft Store
You can also download PowerPoint 2016 from the Microsoft Store as a standalone app. The standalone app gives you access to only PowerPoint 2016 without any other Office apps. You can use it for free for one month with a trial subscription. However, after the trial subscription expires, you will need to pay $129.99 to buy it permanently or $6.99 per month to continue using it with a subscription.
To download PowerPoint 2016 from the Microsoft Store, follow these steps:
Go to .
Click on Get and sign in with your Microsoft account or create one if you don't have one.
You will be asked to choose a payment method for your trial subscription. You can use a credit card, a debit card, or a PayPal account.
You will be given a confirmation message that your trial subscription has started. Click on Install to download and install the app on your device.
Download PowerPoint 2016 from Office 365
The best way to get PowerPoint 2016 is to subscribe to Office 365. Office 365 is a cloud-based service that gives you access to all the Office apps, including PowerPoint 2016, as well as other benefits such as online storage, security, and collaboration. You can use Office 365 on multiple devices and always get the latest updates and features.
To download PowerPoint 2016 from Office 365, you need to choose a plan that suits your needs and budget. There are different plans for home, business, education, and nonprofit users. Some of the most popular plans are:
Office 365 Personal: This plan costs $69.99 per year or $6.99 per month and gives you access to PowerPoint 2016 and other Office apps for one person. You also get 1 TB of OneDrive cloud storage and 60 minutes of Skype calls per month.
Office 365 Home: This plan costs $99.99 per year or $9.99 per month and gives you access to PowerPoint 2016 and other Office apps for up to six people. You also get 1 TB of OneDrive cloud storage and 60 minutes of Skype calls per month for each person.
Office 365 Business: This plan costs $8.25 per user per month and gives you access to PowerPoint 2016 and other Office apps for up to 300 users. You also get 1 TB of OneDrive cloud storage and online services such as Exchange, SharePoint, and Teams.
Office 365 Education: This plan is free for students, teachers, and staff of eligible schools and universities. It gives you access to PowerPoint 2016 and other Office apps for unlimited users. You also get 1 TB of OneDrive cloud storage and online services such as Exchange, SharePoint, and Teams.
Office 365 Nonprofit: This plan is free or discounted for eligible nonprofit organizations. It gives you access to PowerPoint 2016 and other Office apps for up to 300 users. You also get 1 TB of OneDrive cloud storage and online services such as Exchange, SharePoint, and Teams.
To download PowerPoint 2016 from Office 365, follow these steps:
Go to and sign in with your Microsoft account or create one if you don't have one.
Select the plan that you want to subscribe to and click on Buy now or Try for free.
You will be asked to enter your payment details or verify your eligibility for the free or discounted plans.
You will be given a confirmation message that your subscription has started. Click on Install Office to download and install the Office apps on your device.
How to install and activate PowerPoint 2016 on your device
After you download PowerPoint 2016 from any of the sources mentioned above, you need to install it on your device and activate it with a product key or a Microsoft account. The installation and activation process may vary depending on your device and the source of your download.
Install PowerPoint 2016 on Windows PC
To install PowerPoint 2016 on Windows PC, follow these steps:
Locate the setup file that you downloaded from the Microsoft website or the Microsoft Store. It will have a name like setup.exe, OInstall.exe, or PowerPoint_2016_x86_x64.exe.
Double-click on the setup file to run it. You may be asked to allow the app to make changes to your device. Click on Yes.
You will see a message that says We're getting things ready. Wait for a few minutes until the installation begins.
You will see a message that says You're all set! Office is installed now. Click on Close.
You can find PowerPoint 2016 in your Start menu or on your desktop. Click on it to launch it.
Install PowerPoint 2016 on Mac
To install PowerPoint 2016 on Mac, follow these steps:
Locate the setup file that you downloaded from the Microsoft website or the Microsoft Store. It will have a name like Microsoft_Office_2016_Installer.pkg or PowerPoint_2016_for_Mac.pkg.
Double-click on the setup file to run it. You may be asked to enter your administrator password. Enter it and click on OK.
You will see a message that says Welcome to the Microsoft Office 2016 installer. Click on Continue.
You will see the license agreement. Read it and click on Continue. Then click on Agree to accept it.
You will see the installation options. You can choose to install all the Office apps or customize your installation. Click on Install or Customize accordingly.
You will see a message that says The installation was successful. Click on Close.
You can find PowerPoint 2016 in your Applications folder or on your dock. Click on it to launch it.
Activate PowerPoint 2016 with a product key or a Microsoft account
To activate PowerPoint 2016, you need to enter a product key or sign in with a Microsoft account that has a valid subscription. The product key is a 25-digit code that you get when you buy PowerPoint 2016 or Office 365 from the Microsoft website or a retailer. The Microsoft account is the email and password that you use to access Office 365 and other Microsoft services.
To activate PowerPoint 2016 with a product key, follow these steps:
Launch PowerPoint 2016 and click on Activate.
Select I have a product key and click on Next.
Enter your product key and click on Next.
You will see a message that says Your product is activated. Click on All done.
To activate PowerPoint 2016 with a Microsoft account, follow these steps:
Launch PowerPoint 2016 and click on Activate.
Select I want to sign in to my account instead and click on Next.
Enter your email and password and click on Sign in.
You will see a message that says Your product is activated. Click on All done.
How to use PowerPoint 2016 to create stunning presentations
Now that you have downloaded, installed, and activated PowerPoint 2016, you are ready to use it to create stunning presentations. Here are some of the steps you can follow to create a new presentation or open an existing one, add slides, text, images, videos, animations, and transitions, use themes, templates, and design ideas to enhance your presentation, and save, share, and present your PowerPoint 2016 presentation.
Create a new presentation or open an existing one
To create a new presentation or open an existing one, follow these steps:
Launch PowerPoint 2016 and click on New Presentation or New .
You will see a list of templates and themes that you can choose from. You can also search for more templates and themes online by typing keywords in the Search for online templates and themes box. Click on the template or theme that you like and click on Create.
You will see a blank presentation with a title slide. You can enter your title and subtitle in the placeholders. You can also change the background, layout, and theme of your slide by clicking on the Design tab.
To open an existing presentation, click on Open Other Presentations or Open .
You will see a list of recent presentations that you can choose from. You can also browse for more presentations on your device or online by clicking on Browse or OneDrive. Click on the presentation that you want to open and click on Open.
You will see the presentation with the slides that you can edit and customize.
Add slides, text, images, videos, animations, and transitions
To add slides, text, images, videos, animations, and transitions to your presentation, follow these steps:
To add a new slide, click on the New Slide button on the Home tab. You can choose from different layouts for your slide by clicking on the arrow next to the button.
To add text to your slide, click on the placeholder that says Click to add text or Click to add title. You can type your text and format it using the tools on the Home tab or the Format tab.
To add an image to your slide, click on the placeholder that says Click to add picture or click on the Insert tab and then click on Pictures . You can choose an image from your device or online by clicking on This Device, Stock Images, or Online Pictures. Select the image that you want to insert and click on Insert.
To add a video to your slide, click on the Insert tab and then click on Video . You can choose a video from your device or online by clicking on This Device, Online Video, or Screen Recording. Select the video that you want to insert and click on Insert.
To add an animation to your slide, select the object that you want to animate and click on the Animations tab. You can choose from different types of animations such as entrance, emphasis, exit, or motion paths. Click on the animation that you want to apply and adjust the settings such as duration, delay, and effect options.
To add a transition to your slide, select the slide that you want to apply the transition to and click on the Transitions tab. You can choose from different types of transitions such as fade, wipe, push, or reveal. Click on the transition that you want to apply and adjust the settings such as duration, sound, and effect options.
Use themes, templates, and design ideas to enhance your presentation
To use themes, templates, and design ideas to enhance your presentation, follow these steps:
To use a theme for your presentation, click on the Design tab and then click on Themes . You will see a gallery of themes that you can choose from. A theme is a set of colors, fonts, effects, and backgrounds that give your presentation a consistent look and feel. Click on the theme that you want to apply to your presentation.
To use a template for your presentation, click on the File tab and then click on New . You will see a list of templates that you can choose from. A template is a file that contains predefined layouts, colors, fonts, and content that you can use to create new presentations. You can also search for more templates online by typing keywords in the Search for online templates and themes box. Click on the template that you want to use for your presentation and click on Create.
To use design ideas for your presentation, click on the Design tab and then click on Design Ideas . You will see a panel of design ideas that you can choose from. Design ideas are suggestions for layouts, colors, fonts, and images based on the content of your slides. Click on the design idea that you want to apply to your slide.
Save, share, and present your PowerPoint 2016 presentation
To save, share, and present your PowerPoint 2016 presentation, follow these steps:
To save your presentation, click on the File tab and then click on Save or Save As . You can choose to save your presentation on your device or online by clicking on This PC, OneDrive, or Add a Place. You can also choose the file format and the file name for your presentation.
To share your presentation, click on the File tab and then click on Share . You can choose to share your presentation via email, a link, or a social network by clicking on Email, Copy Link, or Facebook. You can also choose to share your presentation with specific people by clicking on Invite People. You can also choose the permission level for your recipients by clicking on Can Edit or Can View.
To present your presentation, click on the Slide Show tab and then click on From Beginning or From Current Slide . You can use the keyboard or the mouse to navigate between slides. You can also use the presenter view to see your notes, the timer, and the next slide. You can also use the pen, highlighter, or laser pointer tools to draw attention to certain parts of your slide.
Conclusion
PowerPoint 2016 is a powerful and versatile presentation software that can help you create and deliver professional-looking slideshows with ease. You can download it for free or with a subscription from different sources, install and activate it on your device, and use it to create stunning presentations with various features and functions. You can also save, share, and present your PowerPoint 2016 presentation with your audience.
We hope this article has helped you learn how to download PowerPoint 2016 for your presentations. If you have any questions or feedback, please let us know in the comments below. Thank you for reading!
FAQs
Here are some of the frequently asked questions about PowerPoint 2016:
Q: How do I update PowerPoint 2016?
A: To update PowerPoint 2016, click on the File tab and then click on Account . Under Product Information, click on Update Options and then click on Update Now. You can also enable automatic updates by clicking on Enable Updates.
Q: How do I uninstall PowerPoint 2016?
A: To uninstall PowerPoint 2016, follow these steps:
If you downloaded PowerPoint 2016 from the Microsoft website or the Microsoft Store, go to Control Panel, click on Programs and Features, select Microsoft Office Professional Plus 2016 or PowerPoint 2016, and click on Uninstall.
If you downloaded PowerPoint 2016 from Office 365, go to , sign in with your Microsoft account, click on Install status, select Office 365, and click on Deactivate. Then go to Control Panel, click on Programs and Features, select Microsoft Office 365, and click on Uninstall.
Q: How do I convert PowerPoint 2016 to PDF?
A: To convert PowerPoint 2016 to PDF, follow these steps:
Open your PowerPoint 2016 presentation and click on the File tab.
Click on Export and then click on Create PDF/XPS Document .
Select the location where you want to save your PDF file and enter a file name.
Click on Publish .
Q: How do I add a table to my PowerPoint 2016 presentation?
A: To add a table to your PowerPoint 2016 presentation, follow these steps:
Click on the slide where you want to add the table and click on the Insert tab.
Click on Table and drag your mouse over the grid to select the number of rows and columns that you want for your table.
Release your mouse and you will see a table on your slide. You can enter your data and format your table using the tools on the Table Tools tabs.
Q: How do I insert a chart into my PowerPoint 2016 presentation?
A: To insert a chart into your PowerPoint 2016 presentation, follow these steps:
Click on the slide where you want to insert the chart and click on the Insert tab.
Click on Chart and you will see a dialog box with different types of charts that you can choose from. You can also search for more charts online by typing keywords in the Search for online charts box.
Select the type of chart that you want to insert and click on OK.
You will see a chart on your slide and an Excel worksheet with sample data. You can replace the sample data with your own data and format your chart using the tools on the Chart Tools tabs.
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